Summer Camp packages calendar

An event registration calendar for summer camps.

Step 1: Create a query

Information Library

Click on “Analysis”.
Click on “Information Library”.
Click on “Add an ad-hoc” query.
Click on “Program Query” query type.
Click on “OK”.
Remove “Name” from “Results fields to display:”

Include records where:

Program Events\Name is equal to Summer Camp

and Program Events\Start date is on or after today

and Program Events\Capacity is greater than 0

Results fields to display:

Name

Program Events\Name

Program Events\Start date

Program Events\Start time

Program Events\End time

Program Events\Event record

Program Events\Capacity

Program Events\Registrants\Number of guests

Program Events\Registrants\Status

Save the query

Click on the "Preview results".
Verify you receive fewer than 15k rows.
Click on the "Set save options".
Enter the name of the query.
On the bottom right, click on "Save and close".

Export the query

Click on the "Get OData link."
Copy the OData link to use in the next step.

Step 2: Create a calendar

Log in to the SGS application

Log in to the SGS application.
Click on “Calendar Builder”.
Click on “Create Calendar”.

Follow the steps in the dialog

Add OData link.
Select “Express - Auto map the fields from Altru to your Calendar” to have the calendar pre-configured.
Click on “Create Calendar”.

Step 3: Settings

Verify your settings

Click on “Settings”.
Adjust your settings based on your needs.
Click on “Save settings”.

Verify your settings

Click on “Settings”.
Adjust your settings based on your needs.
Click on “Save settings”.

Step 4: Test calendar

Click on “Preview”.
Select an event based on a date.
Click on the event.
Verify correct event form is shown.
Click on “Preview”.
Select an event based on a date.
Click on the event.
Verify correct event form is shown.

Step 5: Enable calendar

Enable Calendar

Click on “Settings”.
Enable the “Real-time updates” option.
Enable “Public calendar” if the calendar is public.
Click on “Save settings”.

Enable the calendar

Click on “Settings”.
Enable the “Real-time updates” option.
Enable “Public calendar” if the calendar is public
Click on “Save settings”.

Step 6: Maintenance

Once you have enabled your calendar, you can continue to monitor for data and any errors using the “Activity” tab.

Review activity

Click on “SYNC Activity”.
Click on the calendar icon in the top left.
Select a date.
Verify calendar data is arriving.

Review events

Click on “Preview”.
Verify events are populating.
Click on an event.
Verify webform links are working.

tips_and_updates

If your links are not working, verify that you published your webform events in Altru. After publishing, clear the cache in settings.

Continue to monitor the size of your queries. If a query size gets close to 15,000 records, create a new query.

Once you have enabled your calendar, you can continue to monitor for data and any errors using the “Activity” tab.

Review activity

Click on “SYNC Activity”.
Click on the calendar icon in the top left.
Select a date.
Verify calendar data is arriving.

Review events

Click on “Preview”.
Verify events are populating.
Click on an event.
Verify webform links are working.

tips_and_updates

If your links are not working, verify that you published your webform events in Altru. After publishing, clear the cache in settings.

Continue to monitor the size of your queries. If a query size gets close to 15,000 records, create a new query.

"\nAn event registration calendar for summer camps.\n\n**Step 1: Create a query**\n\n\n**Information Library**\n\n- Click on “Analysis”.\n- Click on “Information Library”.\n- Click on “Add an ad-hoc” query.\n- Click on “Program Query” query type.\n- Click on “OK”.\n- Remove “Name” from “Results fields to display:”\n\n\n\n%QUERY_REPLACE%-%1bb5a5a0-9022-49d8-80dc-081433ec80da%\n\n\n**Save the query**\n\n- Click on the \"Preview results\".\n- Verify you receive fewer than 15k rows.\n- Click on the \"Set save options\".\n- Enter the name of the query.\n- On the bottom right, click on \"Save and close\".\n\n\n\n\n**Export the query**\n\n- Click on the \"Get OData link.\"\n- Copy the OData link to use in the next step.\n\n\n\n**Step 2: Create a calendar**\n\n\n**Log in to the SGS application**\n\n- Log in to the SGS application.\n- Click on “Calendar Builder”.\n- Click on “Create Calendar”.\n\n\n\n\n**Follow the steps in the dialog**\n\n- Add OData link.\n- Select “Express - Auto map the fields from Altru to your Calendar” to have the calendar pre-configured.\n- Click on “Create Calendar”.\n\n\n\n**Step 3: Settings**\n\n\n**Verify your settings**\n\n- Click on “Settings”.\n- Adjust your settings based on your needs.\n- Click on “Save settings”.\n\n\n\n**Verify your settings**\n\n- Click on “Settings”.\n- Adjust your settings based on your needs.\n- Click on “Save settings”.\n\n**Step 4: Test calendar**\n\n\n- Click on “Preview”.\n- Select an event based on a date.\n- Click on the event.\n- Verify correct event form is shown.\n\n\n\n- Click on “Preview”.\n- Select an event based on a date.\n- Click on the event.\n- Verify correct event form is shown.\n\n**Step 5: Enable calendar**\n\n\n**Enable Calendar**\n\n- Click on “Settings”.\n- Enable the “Real-time updates” option.\n- Enable “Public calendar” if the calendar is public.\n- Click on “Save settings”.\n\n\n\n**Enable the calendar**\n\n- Click on “Settings”.\n- Enable the “Real-time updates” option.\n- Enable “Public calendar” if the calendar is public\n- Click on “Save settings”.\n\n**Step 6: Maintenance**\n\n\nOnce you have enabled your calendar, you can continue to monitor for data and any errors using the “Activity” tab.\n\n**Review activity**\n\n- Click on “SYNC Activity”.\n- Click on the calendar icon in the top left.\n- Select a date.\n- Verify calendar data is arriving.\n\n**Review events**\n\n- Click on “Preview”.\n- Verify events are populating.\n- Click on an event.\n- Verify webform links are working.\n\nT> If your links are not working, verify that you published your webform events in Altru. After publishing, clear the cache in settings.\n\nContinue to monitor the size of your queries. If a query size gets close to 15,000 records, create a new query.\n\n\n\nOnce you have enabled your calendar, you can continue to monitor for data and any errors using the “Activity” tab.\n\n**Review activity**\n\n- Click on “SYNC Activity”.\n- Click on the calendar icon in the top left.\n- Select a date.\n- Verify calendar data is arriving.\n\n**Review events**\n\n- Click on “Preview”.\n- Verify events are populating.\n- Click on an event.\n- Verify webform links are working.\n\nT> If your links are not working, verify that you published your webform events in Altru. After publishing, clear the cache in settings.\n\nContinue to monitor the size of your queries. If a query size gets close to 15,000 records, create a new query.\n"